Leasing and administration of vehicles

What the buyer is asking for

Background Trøndelag county shall enter into a new framework agreement with one supplier for leasing and administration of vehicles. The reason for the procurement is that the current agreement expires in November 2026, and the county needs to ensure a continuation of the service through a comprehensive and future orientated system. The county has a complex need across business areas and locations, including schools, roads, properties, dental clinics, administration as well as operations and maintenance. There is a need for joint administration of the fleet in order to achieve good overview, uniform control and a vehicle park that is adapted to different service needs. The procurement shall also support the County ́s aim of the correct vehicle for the correct purpose, increased standardisation across the entity and a planned development of the fleet based on its use, lifetime and operational requirements. Description of the assignment The assignment comprises leasing and full administration of the county ́s vehicles through a framework agreement with one tenderer. The framework agreement shall apply for all user locations and business areas in Trøndelag county. The delivery shall include both official vehicles, goods vans and special vehicles. The tenderer shall handle the ongoing vehicle administration from ordering and follow-up to coordination of service, maintenance and other administrative assignments connected to the fleet. A system is requested that gives the county continuous overview and steering information for the entire vehicle fleet. This includes, among other things, electronic overview of the vehicles as well as reporting that provides a basis for following up use, costs, deviations and composition of the fleet across entities, locations and vehicle types. Further requirements for the content and performance of the delivery are in the requirement specifications. The design of the tender Tenderers shall fill in and respond to all the points in the tender documents. Documentation shall be uploaded as pdf files, unless otherwise specified. Annex 3 - Tender Form shall be uploaded as an Excel file. The documents that shall be completed and submitted with the tender are: · Complete Annex 1 - Tender Confirmation · Complete Annex 2 - Requirement Specification with any references to annexes. · Complete Annex 3 - Tender Form · Censured version of the offer